Administration Officer

Written By Dana D.Dub

Job Title: Administration Officer

Location: The Hub: 155 Oriel Road, Heidelberg West.

Summary: Provide part-time administrative support and oversee daily office operations while delivering assistance to the Chief Executive, coordinators, teaching staff, volunteers, students, and community members.

ABOUT OLYMPIC NEIGHBOURHOOD HOUSE

Olympic Neighbourhood House Inc (ONH) is a not-for-profit registered charity, a Learn Local and Neighbourhood House, operating in the heart of West Heidelberg, we provide a safe space for people to learn and connect with others.

Initially established to improve education, employment, health, and social cohesion outcomes for the community of West Heidelberg, ONH has become a safe haven and lifeline for our community. In addition, ONH delivers community engagement projects encouraging well-being and social interaction.

ABOUT THE ROLE

We're looking for a friendly and organised Admin Officer to be the first point of contact at our office and provide essential support to our team. This is a fixed-term, maternity leave replacement position. In this role, you'll assist with the daily operations of the office while offering administrative support to the Chief Executive, coordinators, teaching staff, volunteers, students, and community members. If you have great communication skills, enjoy multitasking, and thrive in a community-focused environment, we’d love to hear from you!

SKILLS & EXPERIENCE

Management Skills

  • Set priorities, manage own time, organise own work within agreed timelines

  • Ability to support and supervise others and to work effectively as team member

  • Ability to work within the organisation’s Code of Practice, Policies and Procedures

Interpersonal Skills

  • Ability to provide high quality customer service

  • Ability to lead by example by acting with a high degree of professionalism

  •   Ability to show respect for and empathise with relevant client groups

  • Ability to work independently as well as work with others in a team

  • Demonstrated ability to work with a wide variety of people, in particular, people who are experiencing disadvantage relating to economic, educational or language difficulties and/or physical, intellectual or learning disabilities

Desirable

  • Familiarity with the Student Management System - Social Planet

  • Familiarity with Learn Local and RTO operations

SCREENING CRITERIA

  • A satisfactory National Police check and ongoing validation

  • Current working with children’s check (WWCC) and ongoing validation

  • Current first aid and CPR certificate (desirable)

  • Current drivers' license and own transport is preferred

HOW TO APPLY

ONH is an equal opportunity employer and welcomes diversity in the workplace. Aboriginal and Torres Strait Islander people are encouraged to apply.

Please review the Position Description to understand more about the role and responsibilities.

If this role sounds like you, please apply by submitting a Resume and Cover Letter to: manager@oae.vic.edu.au, detailing how your skills and experience align with the role's responsibilities.

Applications may close before the deadline, so please apply early. We will get in touch if you are shortlisted for this opportunity.

If you would like to learn more, please contact Karen Fitzsimons on (03) 9087 1155 for a confidential chat.

Dana D.Dub